Please join us for Grandparent and Special Friend Day

in-person or virtually or both!

Friday, March 25, 2022

Grandparent and Special Friend Day is a beloved tradition at Woodland bringing together students with grandparents, relatives and friends (over the age of 18). To promote broad involvement, this festive day includes opportunities for both virtual and in-person participation. The schedule of events on Friday, March 25 is:

8:45am-9:25am: Virtual welcome and classroom visits over Zoom

10:30am-11:00am: Arrival and check-in for in-person visits

11:00am-11:15am: In-person welcome and House Induction Ceremony for Grandparents and Special Friends

11:30am-12:20pm: In-person, Kindergarten - Grade 8 students and guests gather by House: Cypress, Maple, Oak, and Pine for a special activity. Early Childhood guests gather with our early childhood students, Saplings, in our Early Childhood playground.*

Important Notes

• All times are Pacific Daylight Time.
• Following Woodland's COVID-19 Policies and Procedures, all in-person activities will take place outdoors, all visitors must show proof of vaccination, and wear a face covering at all times while on campus.
• Due to capacity constraints both online and in-person, this event is for Grandparents and Special Friends only. We thank parents for your understanding and appreciate your help with volunteer opportunities. Please see volunteer link in Monday Mail and This Week Messages.
• Registration for the virtual and in-person events is required. The registration deadline is March 15.

We look forward to celebrating this special day with our extended community.

Friday, March 25, 2022
8:45 - 9:25 AM Pacific Daylight Time
Virtual welcome and classroom visits

Guests both local and around the world are invited to visit Woodland virtually!

How do I attend virtual classroom visits on Grandparent and Special Friend Day?
You will receive a Zoom link upon completing registration. Please click on the Registration tab to register. On Grandparent and Special Friend Day, please click the Zoom link provided to join the welcome session. After the virtual welcome, you will be directed to breakout rooms for the student(s) you would like to visit.

What if I’d like to virtually visit more than one Woodland student?
After spending as much time as you’d like in the first classroom, you may leave that breakout room and click on the next room you’d like to visit. All breakout rooms will be labeled with the grade, classroom and teacher name. You can also return to the main meeting room and Woodland staff will assist you.

Will my grandchildren/special friend be able to see me during my virtual visit?
Guests in each breakout room are visible in a “gallery” view. All classrooms are equipped with projection so that the full class can see the gallery. If the number of guests fills more than one gallery screen, teachers will scroll through the gallery so that students can see all visitors. However, our primary goal is to provide our guests a view of the classroom in action.

Where can I get information about using Zoom?
Even if you’ve Zoomed before, please download this Woodland Zoom Guide that includes instructions for specific Zoom features we’ll be using to make this event a smooth experience for guests, teachers and students.

Since I’m local, can I visit in person?
The classroom visits are virtual to be in compliance with Woodland’s COVID-19 Policies and Procedures which limit indoor classrooms to faculty and students only. After enjoying the virtual classroom visits, local grandparents and special friends are invited to campus at 10:30am PDT for our in-person House activity which will take place outdoors.

A long-time school tradition, Woodland’s House System fosters camaraderie and teaches students to work together toward a common goal. Kindergarten through 8th grade students are inducted into a House: Cypress, Maple, Oak, Pine, while our youngest learners in early childhood are Saplings, until their induction. Each student is connected with others in their House through the cross-grade Buddy Program and all siblings belong to the same house.

On Grandparent and Special Friend Day, we will induct guests into the Houses of the students they are visiting for a shared activity highlighting this integral part of a Woodland education.

10:30am-11:00am: Arrival and check-in for visits (see below for instructions)

11:00am-11:15am: Welcome and House Induction Ceremony for Grandparents and Special Friends

11:15am-11:30am: Walk to activity locations on campus, Cypress, Maple, Oak, Pine and Saplings

11:30am-12:20pm: Kindergarten - Grade 8 students and guests gather by House: Cypress, Maple, Oak, and Pine for a special activity. Early Childhood guests gather with our early childhood students, Saplings, in our Early Childhood playground.*

Departure will be at the conclusion of the House activity.
*Sapling activity ends at noon.

Arrival and Parking

• Woodland employees will direct guests to parking on the school athletic field or on the school side of La Cuesta.
• Drop off in the Woodland parking lot will be available for guests needing special assistance.
• After drop off, drivers must turn right onto La Cuesta Drive and circle back around to the Woodland field to park.
• Parking in the Woodland lot and along the yellow curb int he parking lot will be available for cars where all guests need special assistance.
• Parking on side streets is not permitted, this includes West and East Floresta.
• Do not park in front of driveways.
• Be aware of where you park and if it prohibits cars passing on narrow streets.

Guest Check In
After parking, walk toward the amphitheater (see map below and look for the balloons on arrival) for check-in stations to provide proof of vaccination. Following Woodland's COVID-19 Policies and Procedures, all in-person activities will take place outdoors and proof of vaccination and face coverings will be required for all guests. After checking in, please proceed to the amphitheater in the center of campus for your name tag and the House induction ceremony.

House Activity
After the House Induction Ceremony, guests will be guided to each House location where they will be joined by their grandchild(ren) or special friend for a fun, interactive activity that brings the spirit of our house system to life. The activity for Early Childhood students and visitors, Saplings, concludes at 12 noon. Guests who would like to visit students in kindergarten through 8th grade are welcome to join the house activity in progress from 12:00 to 12:20pm.

Wrap up and Departure
After concluding the activity with a rousing House cheer, students will proceed to lunch and guests will be guided back to their respective parking areas for departure.

What to Bring
Please bring your face covering and proof of vaccination (card, clear photograph of card, or QR code accepted). Please check the weather forecast and dress accordingly since all activities will take place outdoors. All areas provide some protection in the event of rain.

To simplify registration, we ask ONE parent to complete registration for all guests.

One week prior to the event, a confirmation email will be sent to all guests with the parent contact copied. PLEASE SPECIFY attendance at the virtual visit, in-person visit or both for each guest.